Edit Products

⟵ Back to Add/Edit Products

When you select Manage Products from the menu, you will be displayed a list of all your products. Here you can edit your product information, view and test order links, edit product specific or global emails notifications and add a new product from scratch, copy existing product or set up multiple products.

Click on the Product ID to edit a product.

Primary Info

  • Active Product – If you wish to deactivate a product, uncheck this box. This will stop orders from being automatically processed. Currently this does not remove the order forms or the product from the BMT catalog. If you are deactivating a product, please notify a BMT representative to update the catalog as well.
  • Product Name – This is the name used to identify your product in the order forms, online catalog, order receipt/information to the customer, vendors order notifications and any dynamically written pages. The maximum number of characters for this field is 50.
  • Short Product Description – This description will be used in the BMT Micro online catalog and promotions. This field is limited to 1024 characters. If you would like to submit a longer description, please us our online contact form.
  • Keywords – Enter a list of keywords to be used in Meta tags and in Search Engine submissions.

Pricing Info

  • Product Price – This displays the current price listed for your product.
  • Royalties – This is the current amount BMT receives for each sale.
  • Amount to Vendor – This is the amount you receive for each sale.

Edit Pricing

Please note: All prices do not have to be set. You can set a base price in any currency and our order system will convert using that dates conversion rate if the customer selects a different currency.

  • Price USD – This is an editable field displaying the fixed price of your product in USD.
  • Price EUR – This is an editable field displaying the fixed price of your product in EUR.
  • Price GBP – This is an editbale field displaying the fixed price of your product in GBP.

Product Category

  • Category – Choose the Category that best matches your product. This selection will be used for placement in the BMT Micro online catalog and products list in the Affiliate area.

Product Platform

  • Platform – This should be the platform needed for your product. Please note: If your product is downloaded from BMT Micro, this platform should be the one needed to process the download. For instance, if you have an embroidery design in .PES format that is compressed in a .zip file for downloading, this field should reflect the platform necessary to open the Zip file.

Shopping Cart Options

  • Show Backup CD option – When checked, BMT Micro will offer a backup CD in your shopping cart. BMT Micro creates the CD with the product fulfillment information including demo or full version file and any activation codes associated with the customer’s purchase.
  • Show Discount/Gift Certificate field – When checked, a discount code field will be displayed in your shopping cart.
  • Show Company field – When checked, a company name field will be displayed in your shopping cart.
  • Show Phone field – When checked, a phone number field will be displayed in your shopping cart. Please note: New vendors and vendors on a strict fraud check setting will still have the phone field displayed, regardless of this setting.
  • Show Registername field – When checked, allows customer to buy for a friend specifying a different end user for the registername.
  • Show Delivery Email field – When checked, allows customer to buy for a friend and have the fulfillment delivered to this email address instead.

Product Format List

Do not enter ANY information in this list unless you have multiple download files available for your products and have the secure indexes set up for the product. If you need help with this, please contact us.

Associate Download File

  • Choose an Existing File – If you have already uploaded your full version file, it will appear in this drop down list. You can upload the full version directly to our secure server, or email the file to vendors@bmtmicro.com.
  • Expire in – Our secure download passwords expire in 31 days by default. This time can be set longer if you prefer. As an added security feature, our download passwords will automatically expire if accessed by more than one region.

Generate Codes/Gift Certificates/Subscription Credits

  • Choose Existing Activation Code Table – If customer is to be sent a registration key from a pre-generated list in our database, select the Activation Code table to associate with this product. If you have not yet set up this table, please leave blank. Once table is set up, you can edit the product to use the correct table.
  • Use One Key – This box should be checked if the customer is to be sent a single key regardless of the number of licenses purchased.
  • Add Code Generator Information – This field contains the location of your key generator. If using a remote key generator, please check out our full XML instructions. If using Armadillo, further instructions are available here. If you would like us to integrate your custom key generator, please contact us.
  • Character Set – This setting is only necessary for key generators stored on our servers. Armadillo/ExeShield key generators must be set to Windows-1252. XML for remote key generators is always sent in UTF-8 format.
    • If you are unsure what to select, please select the US-ASCII option and contact us for further assistance. It is important to note that the order system will present the customer with an error message if characters in their First/Last Name and/or Register/License To name (depending on the field used to generate keys) are not found in the character set chosen here.
  • Choose Existing Discount Scheme – If you would like the customer to be generated a discount code for use in future purchases, select the Discount Scheme to be associated with this product.

    Please note: Always Apply and unlimited use discount schemes will not be listed. Always Apply schemes do not require a discount code and unlimited use schemes always use the same discount code.

Add Affiliate Information

  • Affiliate Percentage – The basic percentage you plan to offer affiliates per sale. This percentage is calculated on the total price of your product. Affiliate percentages can be customized for each affiliate. Set this percentage to 0 if you wish to have them contact you before receiving any affiliate commissions. Leave this blank if you do not want to accept affiliates for this product.
  • Full Description URL – Enter the complete URL (including http://) for your product description. This URL is also used in the Affiliate area as the product information link. Please use the test button to check for accuracy.
  • Secure Order URL – If this link is not setup properly your affiliate will NOT get credit for the sale!!

    • This is the order form URL for this product (including http(s)://). This order form must be prepared to pass the affiliate ID information. Since it will be used to create the proper affiliate links, please use the test button to check for accuracy.

    If you are pointing to a page that is not hosted on our servers, please be aware that:

    1. You must pass the AID parameter to our server and;
    2. The affiliate cookie is not set when the link to your website is clicked. If passed correctly the cookie is set from our secure order pages.

    If the affiliate cookie is not set and the customer does not complete the sale until a later date, the affiliate will not receive credit for the sale.

    If you do not know this URL, or if your order forms have not been updated to pass the necessary information, please contact us for further assistance.

  • Demo URL – Enter the complete URL (including http://) for your product demo. This can be a file on your server or ours. The link given to the affiliates will be different. We will provide the affiliates with a link that sets the affiliate cookie and then redirects to your Demo File URL. You can also use this link to point to your product information page, instead of a direct file download. Please use the test button to check for accuracy.
  • Include in Affiliates Product List – If you would like your program to be available to any affiliate signed up with BMT Micro, check this box. Leaving it blank allows you to use the affiliate program for selected individuals only.
    Note: Joined affiliates will always be able to view your product from the affiliate product list!
  • Use Product Specific Affiliate Cookie – Leaving this box checked allows your affiliate to receive a commission only when the same product linked from the affiliate is the one the customer purchases. If you would like your affiliates to receive credit when the customer purchases any of your products uncheck this box.
    Note: For vendors with a large number of products and affiliates, this should be left checked to ensure more than one affiliate can still receive credit when multiple products are included in a single order.

Order Notifications/Subscription Handling

Order Notifications – By default order notifications are sent via email to the notification email address listed under ‘My Account’. To stop order notifications, add a different email address or receive notification via XML, fill in appropriate fields.

  • Send to Vendor Notification email – If you do not wish to receive an email to this address each time an order is placed, please uncheck this box.
  • Send Order Notification to other email address – Entering an email address in this field allows you to set a different email address for vendor notifications that is specific to this product only. Multiple notification emails can be added, separated with a single space.
  • Send XML Notification to remote system (full URL) – If you would like our server to send each order notification directly to your server, enter URL for your server here. You can find more information and sample PHP parser here: *XML Order notifications to remote URL.

Subscription Handling – Recurring billing does not have to occur for your product to be a “subscription” product. Please check our subscription help page for more information.

  • Recurring Billing Frequency – If your subscription requires automatic rebilling, please choose the frequency from the drop down list.
  • Allow purchase with Ticket – If this product can be purchased with a subscription credit, check this box.


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